Training & Program Coordination:
• Manage the scheduling and coordination of all training sessions, including securing venues, confirming registrants, sharing logistics information, and ensuring all logistics are in place.
• Provide administrative support to ensure training runs smoothly, managing attendee registration, on- site logistics, and post-event follow-up.
• Recruit participants, ensuring that correctional officers and administrators, and first responders, are informed and encouraged to participate in the Beyond Us and Them Program.
• Provide ongoing support and follow-up for program participants to ensure engagement, retention, and success in the program.
Logistics & Venue Management:
• Secure venues for training sessions, ensuring accessibility and proper setup for training needs (AV needs, number of rooms, snacks/coffee, etc.).
Program Administration & Reporting:
• Monitor and document the progress of the project, providing regular updates to leadership on program milestones, attendance, and feedback.
• Develop and maintain a master schedule.
• Coordinate movement in-state between training locations and assist with local travel logistics (hotel accommodations proximate to trainings, preparing directions, troubleshooting emergent weather/travel issues).
• Acquire and deliver materials (supplies, printing, etc.).
• Assist in preparing reports for funders and stakeholders, documenting outcomes, participant feedback, and areas for improvement.
• Assist with preparation of any procurement documents that may be necessary such as writing Requests for Proposals or Contract Scope of Work documents.
• Facilitate a documentary-making process.
• The project manager will work closely with client’s staff to comply with federal and state grant and contract conditions and requirements: Monitor budget and timeline requirements, logistics regarding reporting and data collection, and compliance to satisfy the performance measures of the grant solicitation.
